Invoice Processing

From Purchase Order to Payment

Transforming Accounts Payable

Highly configurable and scalable, the solution can process in excess of 25k invoices per month.

Vendors are able to initiate the invoice process via publically available forms. Business rules are applied and data captured and sent for processing. Automated notifications can sent to the vendor at each point determined by the information held within the organisation's ERP.

The solution seamlessly logs into any mail server mailbox such as Microsoft Exchange and processes the received information contained within the email, converts any attachments to PDFs, then combines all the PDFs into one. The outputted invoices can then be moved automatically into a generic folder to be processed by the accounts payable team.

The solution also caters for custom tags within subject fields of emails, which can be used to route the generated PDF output to the relevant folder as required. By including a designated word in the Subject of an email, the invoice can be sent to a specific team for processing, therefore reducing the need to redirect and double handle the invoice.

The software can be configured in a myriad of ways to suit your own business requirements and the processing teams that undertake the invoice processing. It is fully compatible with all mail servers and all versions of Microsoft Exchange including Office 365.

Critical Success Factors

Standardisation

We delivered a solution which standardises and automates the processing of incoming invoices with output to a specific file format.

100% Tailored For Business

The solution also caters for business rules with regards to acceptable invoice file formats, number and size and more.

ERP Integration

The outputted invoice is made available to the AP team viaversaSRS for easy lookup against their ERP.

Business Benefits

By implementing an auditable, goverened and standardised system, not only are invoice processing times greatly improved but the system also logs all invoices sent via email.

No more untraceable invoice trails in the organization.

Standardise

Centralise the process for incoming invoices via email.

Govern

Apply business rules to incoming invoice emails.

Streamline

Improve productivity & efficiences.

Scalable Features

With versaSRS improving invoice processing efficiencies has never been as powerful.

Your business will benefit from increased productivity and improved workflow.

The solution contains all the functionality you would expect of an Enterprise Level Solution, without the huge price tag.

Standardise and automate the processing of all your incoming invoices received via email and output these into a single PDF.

Email Enabled

Automatically converts emails and all their attachments to a single PDF.

File Formats

Multiple file formats can be converted for example JPG, GIF, DOC, DOCX and many more.

Auditable

Track all incoming accounts payable and reduce the possibility of lost invoices or paying the same invoice twice.

Routing

Incoming emails can be processed and routed to different output areas whether via the TO address or SUBJECT keywords.

Workflow

Seamless workflow integration with SAP, Oracle and other ERP systems.

Integration

Potential integration with ERPs.

Start An Instant Demo

Demos are based on the Enterpise Edtion